Disaster Management »» Sub Plans

A REVENUE DEPARTMENT

1. INTRODUCTION
The Revenue Department is the nodal agency for providing relief to the people affected by natural calamities. The Revenue Book Circular 6-4 contains instructions for providing the ex-gratia payment to the people affected by natural calamities. But the Field Officers of the Revenue Department, like the District Collector and Sub Divisional Officers, also perform the general administration functions of coordinating with other Government departments. In case of a disaster, the affected people need not only ex-gratia payments, but also the medical relief, search, rescue of the trapped people, and preventive action to check outbreak of epidemic, security of the people, etc. is also required.

The District Collector, being the District Relief Manager, is responsible for not only providing the ex-gratia payment on behalf of the Revenue Department but is also responsible for ensuring the general preparedness of all the Government agencies and a coordinated response of all the agencies in case of disaster. The operating procedure for the Revenue Department, therefore, seeks to take care of all these responsibilities.

The District Collector will not only be himself be aware of the essential elements of District Disaster Management Plan but will also make all the Revenue Officers of the District aware about of the essential elements of the Plan. For this purpose, he will organize a refresher training of all Revenue Officers in the month of May every year.

1.2 PURPOSE OF SUB-PLAN:
The Sub-Plan is meant to ensure:

* Quick and effective performance of function
* Easy reference for coordination of response actions.

2. PREPAREDNESS ACTION:
2.1 The District Collector will ensure that he receives the preparedness reports from all the concerned Government departments in June every year and will convene a meeting of the district Crisis Group in the first week of July every year to review the preparedness for floods and earthquakes.

2.2 The District Collector will prepare and maintain a resource inventory of all the trained manpower, equipment and material needed for different response functions in case of flood and earthquake in the district. He will ensure that the concerned departments validate and update the resource inventory in June every year and will send a preparedness report to the Relief Commissioner in July every year.

2.3 He will appoint the Desk Officers for Disrict Emergency Control Room in consultation with the District Crisis Group members in July every year so that in case of an emergency, these Desk Officers can immediately assume their charge and the DDCR becomes fully operational.

3. OPERATIONAL TASKS
3.1 The Revenue Department is responsible for the following functions:

(a) Operation of the District Control Room;
(b) Distribution of ex-gratia payment to affected people;
(c) Running of Relief Centres;
(d) Financial management of different components of response operations;
(e) Procurement of equipment and material needed by different response agencies from Government departments, the local community and the local market;
(f) Receipt and utilization of donated material for the relief of the affected people;
(g) Agencies for immediate mobilization;

3.2 OPERATIONAL CONTROL:
The District Collector will be the overall incharge of the activities for the management of disaster.

4. RESOURCES AVAILABLE:
The name, address and telephone numbers of the revenue officers will be maintained in the DDCR and the concerned Tehsil Office and Collectorate for mobilization of the same.

5. ACTIVATION GUIDELINE AND TASK ALLOCATION:
On the occurrence of an earthquake, the Collector will immediately convene a meeting of the District Crisis Group members at the DDCR and will make a preliminary assessment of the situation, issue instructions of different response Assess the availability of response with the agencies and take decision regarding supplementing the resources from other departments.

The Collector and the concerned Sub Divisional Officer will reach the affected area as soon as possible for coordinating relief operations and will maintain contact with the DDCR through wireless or other communication medium and coordinate response of different agencies.

6. DIRECTION AND COORDINATION:
In the absence of District Collector from the district headquarter, OIC-DDCR will be responsible for coordination between different response agencies.

7. OPERATION COMPLETE
The District Collector, after completion of the entire task assigned to all the departments relating to immediate response, will take a briefing session with all officers of the rank of Executive Engineers above. He will send a brief report to the Divisional Commissioner which will include an expenditure statement including the debris case and establishment of the centers and construction of the diversion for ensuring communication in the affected areas and other measures taken.

Checklist no .1 (to be filled by District Collector in the month of May)

Sr. No. Action Remarks
yes/ no
1. A meeting of the district Crisis Group held in first week of July to review the preparedness for floods and earthquakes.
 
2. Received the preparedness reports from all the concerned Government departments this year.
 
3. The concerned departments validated and updated the resource inventory in June this year and sent a preparedness report to the Relief Commissioner
 
4. Prepared and maintained a resource inventory of all the trained manpower, equipment and material needed for different response functions in case of flood and earthquake in the district
 
5. Appointed the Desk Officers for DDCR in consultation with the District Crisis Group members in July
 
Date Signature
Checklist no .2 (to be filled by District Collector after activation of DDCR)
Sr. No. Action Remarks
yes/ no
1. All the officers of the department of the rank of Nayab Tahsildar and above reported with the DDCR through the Deputy Collector and took instructions?
 
2. Information regarding the road communication available, construction of the diversion and other structures for communication of the affected area taken?
 
3. Whether survey teams for identification of unsafe buildings both private and Government who need to be demolished in the interest of the public safety constituted and report sent to DDCR?
 
Date Signature

B. SUB-PLAN FOR POLICE

1.1 Introduction
Police is the leading agency, which works under the operational control of the District Superintendent of Police. Hazard analysis of Rohtak district indicates that there is risk of earthquake and flood. In view of hazard scenario in the district, the role of Police department will include:

I. Evacuation of people from low lying areas on receipt of flood warning
II. Supplement resources of Homeguards for search, rescue and evacuation operations.
III. Security of the property of affected people and law and order maintenance in affected area.
IV. Traffic management leading to affected area.
V. To ensure Essential Commodity Act.

1.2 Within the administrative structure prevalent in the district, Police organization utilizes the services of its SAF, Homeguards to supplement the manpower resources of the Police Department in the maintenance of law & order.

1.3 Purpose of Sub-Plan:
The Sub-Plan is meant to ensure:

I. Quick and effective performance of function

II. Easy reference for coordination of response actions

2.1 Preparedness Action:
Being a key response organization in the district, it is vital that this organization remains in a state of preparedness to ensure its general readiness to respond to a disaster situation. The District Superintendent of Police will ensure the execution of following action and send compliance to the District Collector in the first week of June every year, in the format mentioned in Checklist 3.

I. Orientation training will be organized every year for the purpose in the month of April;

II. The department will include inputs relating to the hazards identified in Chapter

III. No 4 of the Plan in the regular training module of the volunteers in the district;

IV. The department will organize one refresher training for its volunteers at least once in every financial year;

V. The department will organize a simulation exercise in May every year for both its regular officers and the volunteers;

Operational task and control:

3.1 Tasks
The department of Police will be responsible for performing the following functions:

I. Search, rescue and Evacuation of persons on receipt of warning for flood or occurrence of a disaster;

II. First aid to the injured people in the absence of the medical relief team.

III. Security of the property, and law and order maintenance in affected area.

IV. Traffic management leading to affected area.

V. To ensure enforcement of Essential Commodity Act.

VI. Investigation of offences.

3.2 Operations Control
The search and rescue teams of the Polices will function under the operational control of the District Superintendent of Police. District Superintendent of Police will deploy his teams for the evacuation operations and other functions.

4.1 Resources Available:

4.2 Supplementary Resources:
The agency will also identify the additional manpower resource that may be called upon by the District Magistrate to supplement the manpower resource in case of an emergency. Homeguards also act as supplementary resource.

5.1 Activation Guidelines:
The District Magistrate through the District Emergency Control Room will issue the instructions to the Superintendent of Police, Rohtak.

5.2 Operation coordination
I. The Superintendent of Police, Rohtak will immediately instruct all the police stations of the district to communicate the message to the Police in their respective areas. A radio announcement for the same can also be done for effective communication.

II. The District Superintendent of Police Rohtak will also workout a deployment plan for the Polices keeping in view the disaster situation and will make arrangements for the transport of the Police to their duty point.

III. The Police called for duty will immediately report to the Station House Officer (SHO), Reserve line of their respective police station.

IV. SHO will make arrangements for transport of the Polices.

6. Direction and coordination:

Receipt of warning
On receiving the alert message for readiness from the DDCR, Superintendent of Police, Rohtak will immediately put on alert the Police on duty and the key officials of his agency. Security of property, wireless communication availability, immediate assessments of the situation are to be done immediately.

For ensuring quick mobilization and deployment of the resources of the Police department a checklist for the Superintendent of Police, Rohtak is indicated in checklist 4, which he will fill up and send to the District Magistrate through the DDCR.

7. Operational Checklist:
Once the combat operations have started the District Superintendent of police would be required to assess the activation and operational procedure followed by the department. Assessment should be done based on criteria mentioned in Checklist 4.

8.1 Task allocation
The senior most executive Magistrate present on the spot will take decisions regarding assignment of task to Police team for various operations in the affected areas and in the absence of an Executive Magistrate on the spot.

9.Operation completion
The Police team will send task completion report to the District Magistrate through Disaster Emergency Control Room as soon as the task is over. The task completion report will indicate the number of injured people and the number of people still trapped inside the debris.

On completion of all the tasks relating to search, rescue and evacuation assigned to the Police by the District Magistrate, the Superintendent of Police, Rohtak will take a briefing session with Station House Officers and submit a briefing report to the District Magistrate. It can be in the same format as checklist 5.

Checklist 3

 

To be filled by District Superintendent of police in the month of may.

Sr. No. Action Remarks
yes/ no
1. All the regular officers of the organization are made aware of the responsibilities of Polices department in disaster management  
2. Orientation training was organized this year for the purpose in the month of April.  
3. The department has provided the regular training to volunteers in combat operations with respect to earthquake and flood  
4. The department has organized refresher training for its volunteers at least once in last financial year  
5. The department has conducted a simulation exercise in May this year for both its regular officers and the volunteers  
Designation Date Signature

Checklist 4

To be filled by District Superintendent of police after activation of DDCR.

Sr. No. Action Remarks
yes/ no
1. All police officers, including SAF officers, stationed in the district reported to the collector  
2. Radio communication established with State Emergency Operation Centre, Divisional commissioner, District emergency control room, all the Police Station are put on full alert.  
3. Guards provided as needed for supply depots such as cooperative food stores and distribution centres, security of relief centres, medical relief centres, affected area, relief supplies.  
4. Strict enforcement of Essential Commodities Act ensured to check black marketing.  
5. Anti social elements identified and necessary precautionary measures taken for confidence building.  
6. Overall traffic management and patrolling on highway and other access road to disaster site  
7. Officers made available to inquire into and record deaths, there may not be time or adequate manpower available to carry out standard postmortem procedures, hence made arrangement for postmortem in sample cases  
8. A public information centre activated to respond to personal enquiries about the safety of relatives in the affected areas  
9. Investigation of offences started  
Designation Date Signature

A. SUB-PLAN FOR HOME GUARDS

1.1 Introduction
Homeguards is the leading combat agency, which works under the operational control of the police and overall administrative control of the District Collector. Hazard analysis of Rohtak district indicates that there is risk of earthquake and flood. In view of hazard scenario in the district, the role of Homeguards department will include:

I. Search & rescue of people in collapsed buildings after an earthquake.

II. Evacuation of people from low lying areas on receipt of flood warning

III. Rescue of people from floodwaters

1.2 Within the administrative structure prevalent in the district, homeguard organization utilizes the services of its local volunteers to supplement the manpower resources of the Police Department in the maintenance of law & order, search, rescue and evacuation operations in case of disaster. The organization has regular trainers who train the volunteers in combat operations viz. search, rescue, fire fighting and evacuation operations.

1.3 Purpose of Sub-Plan:
The sub-plan is meant to ensure:

I. Quick and effective performance of function

II. Easy reference for coordination of response actions

2.2 Preparedness Action:
Being a key response organization in the district, it is vital that this organization remains in a state of preparedness to ensure its general readiness to respond to a disaster situation. The District Commandant, Homeguard will ensure the execution of following action and send compliance to the District Collector in the first week of June every year, in the format mentioned in Checklist 5.

a) Orientation training will be organized every year for the purpose in the month of April;

b) The department will include inputs relating to the hazards identified in Chapter No.4 of the Plan in the regular training module of the volunteers in the district;

c) The department will organize one refresher training for its volunteers at least once in every financial year;

d) The department will organize a simulation exercise in May every year for both its regular officers and the volunteers;

e) The department will verify stock of equipment and material available with the agency for performing its function as per the District Emergency Management Plan in May every year. The department will also evaluated and update the resource data base for meeting the requirement of manpower, equipment and material for performing the functions assigned to the agency in District Emergency Management Plan in May every year.

Operational task and control:

3.1 Tasks
The department of Homeguard will be responsible for performing the following functions:

a) Evacuation of persons on receipt of warning for flood or occurrence of a disaster;

b) Search and rescue of the injured, trapped and marooned people;

c) First aid to the injured people in the absence of the medical relief team.

d) Once the search, rescue and evacuation operations are over, the District Magistrate can also utilize the manpower resource of homeguards department for assisting in the distribution of relief material.

3.2 Operations Control
The search and rescue teams of the Homeguards will function under the operational control of the Platoon Commandant. The District Commandant will deploy these teams for the search, rescue and evacuation operations.

4.1 Resources Available:
The organization should maintain an appropriate inventory of the equipment and material as mentioned in Table 1 below:

Sr. No. Name of Equipment Quantity Sr. No. Name of Equipment Quantity
1 Picket   10 Ladder  
2 Spade   11 First-aid box  
3 Axe   12 Fiber helmet  
4 Saw   13 Torch  
5 Extension ladder   14 Water bottle
 
6 Gas lantern   15 Rope  
7 Stretcher   16 Tarpaulin  
8 Wooden box   17 Utensils  
9 Bucket   18 Blanket
 

The organization will maintain the above resource inventory database in the prescribed format.

4.2 Manpower available:
The district has a sanctioned strength of 320 Homeguards (2 companies). Normally one company is deployed for law & order duty in the district. A resource database of number of skilled personnel in combat operations available in the department should be developed by the department and periodically updated.

4.3 Supplementary Resources:
The department will not only maintain the inventory data base of equipment, material and vehicle mentioned in Table No.1, but will also try to seek the assistance of District Crisis Group in locating additional resource of equipment and material available with local community and market. The department will work out an arrangement for procuring the same. The District Collector will be requested to procure additional resources for meeting the requirements of the agency.

The agency will also identify the additional manpower resource that may be called upon by the District Magistrate to supplement the manpower resource in case of an emergency. The details of the additional manpower resource will be maintained in the same format as mentioned in Manpower inventory placed at Annexure ---.

Public Works Department (PWD) will provide the necessary support to the Homeguard team for debris clearance for search, rescue and evacuation operations and the Water Resource Department, as the case may be, will provide necessary support for search, rescue and evacuation operations in case of flood.

5.1 Activation Guidelines:
The district has a sanctioned strength of 320 Homeguards (2 companies). Normally one company is deployed for law & order duty in the district. The District Magistrate is competent to call out both the companies for 15 days for law & order duty and the Divisional Commissioner can call out both the companies for 30 days. Though the Homeguards organization maintains Reserve line but it is not as equipped as the Reserve Police line. The District Magistrate will be competent to call out both companies of the agencies for 15 days for disaster management duties.

* The District Magistrate through the District Emergency Control Room will issue the instructions to a District Commandant, Homeguards, Rohtak with a copy to the Superintendent of Police, Rohtak.

5.2 Operation coordination
I. The Superintendent of Police, Rohtak will immediately instruct all the police stations of the district to communicate the message to the Homeguard Volunteers in their respective areas. A radio announcement for the same can also be done for effective communication.

II. The District Commandant, Rohtak will also workout a deployment plan for the Homeguards keeping in view the disaster situation and will make arrangements for the transport of the Homeguard Volunteers to their duty point.

III. The Homeguard Volunteers called for duty will immediately report to the Station House Officer (SHO) of their respective police station.

IV. SHO will make arrangements for transport of the Homeguards.

6. Direction and coordination:

Receipt of warning
On receiving the alert message for readiness from the DDCR, the District Commandant, Homeguards will immediately put on alert the Homeguard volunteers on duty and the key officials of his agency.

* The District Commandant will also ensure the immediate stock verification of the equipment and material required for search, rescue and operation.

* The District Commandant will remain in touch with the District Magistrate and Superintendent of Police for the deployment of his resource for search, rescue and evacuation operations. For ensuring quick mobilization and deployment of the resources of the homeguard department a checklist for the District Commandant, is indicated at checklist 6, Which he will fill up and send to the District Magistrate through the DDCR.

7. Operational Checklist:
Once the combat operations have started the District Commandant would be required to assess the activation and operational procedure followed by the department. Assessment should be done based on criteria mentioned in Checklist 6.

8.1 Task allocation
The senior most executive Magistrate present on the spot will take decisions regarding assignment of task to Homeguard team for search, rescue and evacuation operations in the affected areas and in the absence of an Executive Magistrate on the spot, the Homeguard Team undertake decisions regarding search, rescue and evacuation. Once the task is assigned, the Homeguard team will follow the following drill:

8.2 Survey:
Rescue is done under trying conditions. The rescue team leader needs to quickly assess the situation and mobilize the resources for timely and effective rescue. For this surveys are of great help preliminary survey: The leader reaches the site, notes down important points and orders the rescue party for work.

Detailed survey:
The leader makes primary plan and rescue is started. The rescued victims are asked about the location of the rest of the victims and then the resources are mobilized for their rescue. The water, electricity connections are cut-off so that rescuers and victims are not further endangered. After the survey the buildings are marked suitably to avoid duplication of job.

8.3 Stages of rescue:
Surface area casualty is removed and first aid is administered. Water, electric supply are cut-off. The casualty under damaged structure are searched and rescued. Casualty in voids and debris are searched and rescued. Selected debris is removed. Total debris is removed.

8.4 Do’s and Don’ts of rescue

What rescuer should do.

1. Keep calm all the time.

2. Do survey work before starting the work.

3. After removing injured person from the site immediately give first aid except for case of very serious casualty.

4. It is difficult to remove injured person from the site he should be saved from falling debris with blanket or tarpaulin.

5. Remove debris adjacent to victim carefully

6. Keep the victim warm, treat for shock

7. Use cutting equipment carefully

8. Administer water to casualty before removing from site.

9. While working on upper your to be as wear as possible to the wall.

10. Management for treatment of casualties

What rescuer should not do:

1. Don’t remove casualty without administering unless be is in a very serious condition

2. Don’t walk over the debris unless very necessary

3. Don’t touch wires

4. Don’t remove wooden plank from damaged building, it may lead to collapse.

The above procedure is to be carried out at the site, following checklist no. 3 will ensure that task is completed in correct way. The company Commander can fill this checklist and give to the District Commandant along with debriefing report.

9.Operation completion Report:
The Homeguard team will send task completion report to the District Magistrate through Disaster Emergency Control Room as soon as the task is over. The task completion report will indicate the number of injured people and the number of people still trapped inside the debris.

On completion of all the tasks relating to search, rescue and evacuation assigned to the Homeguard by the District Magistrate. The District Commandant will take a briefing session with his Company Commandants and Platoon Commandants and submit a briefing report to the District Magistrate with copies to the Superintendent of Police and Divisional Commandant. It can be in the same format as checklist 6.

Checklist 5

To be filled by District Commandant in the month of may.

Sr. No. Action Remarks
yes/ no
1. All the regular officers of the organization are made aware of the responsibilities of homeguards department in disaster management  
2. Orientation training was organized this year for the purpose in the month of April  
3. The department has provided the regular training to volunteers in combat operations with respect to earthquake and flood  
4. The department has organized refresher training for its volunteers at least once in last financial year  
5. The department has conducted a simulation exercise in May this year for both its regular officers and the volunteers  
Designation Date Signature

Checklist 6

To be filled by District Commandant after activation of DDCR.

Sr. No. Action Remarks
yes/ no
1. The Superintendent of Police, Rohtak was requested for giving instruction to all the police stations of the district to communicate the message to the Homeguard Volunteers in their respective areas to join duty  
2. The Homeguard team has sent interim task status report to the District Magistrate through Disaster Emergency Control Room  

3.

A debriefing report of the task completion given to the District Magistrate with copies to the Superintendent of Police and Divisional Commissioner  
Designation Date Signature

A. SUB-PLAN FOR PUBLIC HEALTH AND FAMILY WELFARE DEPARTMENT (PHFWD)

1.1 Introduction

Major disasters like flood or earthquake result in injuries to people or may cause epidemics. The PHFWD is responsible for not only preventing the outbreaks of epidemics but also for providing immediate medical relief to the affected people in a disaster. The department works under some constraints even during normal times because of the population pressure, poverty and the resource crunch with the department. Therefore, the standard operating procedure for the department seeks to ensure that department is able to discharge the responsibilities for providing the immediate medical relief and for preventing outbreak of the epidemic in the affected areas despite resource constraints experienced by it during normal times.

1.2 Purpose of Sub-Plan:

The sub-plan is meant to ensure:

1. Quick and effective performance of function
2. Easy reference for coordination of response actions.

2.0 Preparedness Action:

The department will ensure that all the medical doctors are aware about the responsibilities of the department in case of a disaster and all the manpower of the department, including para medical staff, are sensitized regarding the need for maximum efficiency during disaster situation. This should be achieved by organizing orientation training for the staff in the month of May every year.

The department should also identify sources from which it can procure the additional equipment and materials on a very short notice to supplement its resources. The inventory of all such resources should be maintained in the resource database. This database should be validated and updated in May every year. The department should train local Volunteers in preventive medicine in the area identified as vulnerable to floods and in first aid in areas identified as vulnerable to earthquakes. Chief Medical and Health Officers (CMHO) of district will send preparedness report to the District Collector for rural area and Civil Surgeon will also send preparedness report in respect of the district hospital.

The department is responsible for providing the medical relief to the people affected from flood or earthquake and is also responsible for prevention of outbreak of epidemics.during preparedness

_ Surgical packs should be assembled and sterilized. A large enough number should be sterilized to last four to five days. The sterilized surgical packs must be stored in protective cabinets to ensure that they do not get wet. Covering the stock with polythene is recommended as an added safety measure.

_ All valuable instruments, such as surgical tools, opthalmoscopes, portable sterilizes, CGS, dental equipments, etc., should be packed in protective coverings and stored rooms considered being the most damage-proof.

_ The emergency electrical generator should be checked to ensure that it is operational and that a buffer stock of fuel exists. If an emergency generator is not available at the hospital, arrange for one on loan.

_ All fracture equipment should be readied. If surgery is to be performed following the disaster, arrange for emergency supplies of anesthetic gases (usually supplied on a daily basis).

1. Stocks of equipments and drugs which are likely to be most needed after the disaster should be checked. These can be categorized generally as:
2. Drugs used in treatment of cuts and fractures, such as tetanus toxoid, analgesies and antibiotics.
3. Drugs used for the treatment of diarrhea, Water-borne diseases and flu (including oral rehydrating supplies).
4. Drugs required treating burns and fighting infections.
5. Drugs needed for detoxification including breathing equipments.

The department should identify the trained manpower, the equipment and the material required for discharging the responsibilities assigned under the District Emergency Management Plan and prepare an inventory of the same. It should also try to identify the external sources in the community and the market for procuring the same with the assistance of the District Crisis Group. The CMHO should ensure compliance of all the points mentioned above and send a compliance report to the District Collector in may every year as per checklist

Checklist 7

3.1 Operational tasks and control

The department is responsible for the following.

1. Providing efficient and quick treatment.
2. Preventing outbreak of epidemics.

3.2 Operational control

On receipt of a warning of an impending flood from the DDCR, CMHO will immediately put his doctors and the paramedical staff on alert for preventing outbreak of epidemic. It will constitute medical teams for the survey in the affected area and for decontamination of drinking water sources. In case of occurrence of an earthquake all the staff of the department will immediately report for duty in the concerned Family Health Centre / District Hospital or the health sub centre, as the case may be. The medical staff will immediately try to reach the affected area and provide the medical relief. The CMHO will try to mobilize additional manpower from the area not affected by earthquake to supplement the local resources of the affected area. Checklist for CMHO is given as checklist 8.

4.1 Resources available:

The name, address and telephone numbers of the Doctors, para medical staff will be maintained in the DDCR and the concerned Tehsil Office and Collectorate for mobilization of the same. The following equipment and material list is given as example of resources to be kept in stock.

4.2 Supplementary resources:

The CMHO will identify the external sources in the community and the market for procuring the equipment and medicine with the assistance of the District Crisis Group. In case of a disaster the CMHO can request the services of the medical officers working in Red Cross, Private Doctors, Nursing Homes and Doctors in District Hospital and during the period of such requisition those medical officers can work under the administrative control of CMHO. A list of blood donors should also be with the CMHO.

5.1 Activation Guideline:

CMHO will receive the message from DDCR and immediately put his doctors and the paramedical staff on alert. All the staff will seek instruction from District Collector through CMHO. The CMHO will call doctors using name and address list of doctors in his office. An announcement to this effect can be broadcasted on radio, Television.

6.1 Direction and coordination:

1. Determine type of injuries/illnesses expected and drugs and other medical items required, and accordingly ensure that extra supplies of medical items be obtained quickly provide information to all hospital staff about the disasters, likely damages and effects, and information about ways to protect life, equipment and property.
2. Discharge all ambulatory patients whose release does not pose a health risk to them. If possible, they should be transported to their home areas.
3. Non-ambulatory patients should be relocated to the safest areas within the hospital. The safest rooms are likely to be:
* One ground floor
* Rooms in the centre of the building away from windows
* With concrete ceilings.
* Assess the level of medical supplies in stock, including:
* Fissure materials
* Surgical dressings
* Splints
* Plaster rolls
* Disposable needles and syringes
* Local antiseptics.
5. Request resources identified to immediately dispatch of supplies likely to be needed, to hospitals, on an emergency priority basis
6. Fill hospitals water storage tanks and encourage water savings. If no storage tanks exist, water for drinking should be drawn in clean containers and protected.
7. Prepare an area of the hospital for receiving large number of casualties
8. Develop emergency admission procedures (with adequate record keeping).

6.2 Task allocation:

CMHO will establish work schedules to ensure that adequate staff is available for in-patient needs. He will organize in-house emergency medical teams to ensure that adequate staff is available at all times to handle emergency casualties. He will set up teams of doctors, nurses and dressers for providing services at disaster sites. Once the task is allocated the team will follow below mentioned procedure.

6.3 For earthquake:

Tagging

Tagging is a process of prioritizing transfer of injured, based on first hand assessment of the medical officer on the disaster site. It is based on the medical criterion of chance of survival. Decision is made regarding cases, which can wait for treatment, these, which should be taken to more appropriate medical units, and these which have no chances of surviving. The grouping is based on the benefit that the casualties can expect to derive from medical care, not on the seriousness of injuries. Whenever possible, the identification of patients should be accomplished concurrently with triage. Attaching a tag to each patient usually color-coded to indicate a given degree of injury and the priority for evacuation does this.

Red Tag

This tag signifies that the patient has first priority for evacuation. Red-tagged patients need immediate care and fall into one of the following categories:

1. Breathing problems that cannot be treated at the site.
2. Cardiac arrest (witnessed).
3. Appreciable losses of blood (more than a liter).
4. Loss of consciousness.
5. Thoracic perforations or deep abdominal injuries.
6. Certain serious fractures:

* Pelvis
* Thorax
* Fractures of cervical vertebrae
* Fractures or dislocations in which no pulse can be detected below the site of the fracture or dislocation
* Server concussion
* Burns (complicated by injury to the air passages).

Green Tag

Identifies these patients who receive second priority for evacuation. Such atients need care, but the injuries are not life threatening. They fall into the following categories:

1. Second-degree burns covering more than 30 per cent of the body.
2. Third degree burns covering 10 per cent of the body.
3. Burns complicated by major lesions to soft tissue or minor fractures.
4. Third-degree burns involving such critical areas as hands, feet, or face but with no breathing problems present.
5. Moderate loss of blood (500-1, 000 cc)
6. Dorsal lesions, with or without injury to the spinal column.
7. Conscious patients with significant craiocerebral damage (serious enough to cause a subdural hematoma or mental confusion). Such patients will show one of the following signs:

* Secretion of spinal fluid through ear or nose
* Rapid increase in systolic pressure
* Projectile vomiting
* Changes in respiratory frequency
* Pulse below 60 ppm
* Swelling or bruising beneath the eyes
* Anisocoric pupils
* Collapse
* Weak or no motor response
* Weak reaction to sensory stimulation (profound stupor).

Yellow Tag

Used on patients who are given third priority for evacuation and who fall into the following categories:

* Minor Lesions
1. Minor fractures (fingers, teeth, etc)
2. Other minor lesions, abrasions, contusions.
3. Minor burns:
a) Second-degree burns covering less than 15 per cent of the body.
b) Third-degree burns covering less than 2 per cent of the body surface.
c) First-degree burns covering less than 20 per cent of the body, excluding hands, feet, and face.

Fatal Injuries

1. Second and third degree with burns over more than 40 per cent of the body, with death seeming reasonably certain.
2. Second-and third degree burns over more than 40 per cent of the body, with other major lesions, as well as major fractures, major craiocerebral lesions, thoracic lesions, etc.
3. Cranial lesions with brain tissue exposed and the patient unconscious.
4. Craiocerebral lesions where the patient is unconscious and has major fractures.
5. Lesions of the spinal column with absence of sensitivity and movement.
6. Patient over 60 years old with major lesions.

[It should be noted that the line separating these patients from red-tag casualties is very tenuous. If there are any red-tag patients, this system will have to be followed. If there are none, the yellow-tag patients with apparently fatal injuries become red-tag candidates. The reason is simple; if there are many red-tag patients with a chance to survive and there are yellow-tag patients who apparently cannot be saved because of their injuries, the time spent on the dying wounded could be better spent on the patients with a chance to survive].

Black Tag

Black tags are placed on the dead, i.e., casualties without a pulse or respiration who have remained in that condition for over 20 minutes, or whose injuries render resuscitation procedures impossible.

Evacuation Procedures under the Following Conditions

1) Casualties not trapped or buried. Evacuate in the following order:
a) Red-tag casualties
b) Green-tag casualties
c) Yellow-tag casualties

2) Casualties trapped or buried. Evacuate in the following order:

a) Re-tag casualties
b) Green-tag casualties
c) Yellow-tag casualties
d) Black-tag casualties not trapped or buried
e) Trapped black-tag casualties.

6.4 Vector Control Standards – Flood

Vector control programmes should be planned so as to cope with two distinct situations:

1. The initial phase immediately following the disaster, when control work should concentrate on the destruction, by a physical or chemical process, of vermin on persons, their clothing, bedding, and other belongings, and on domestic animals. An emergency sanitation team should be available from the beginning for carrying out this disinfestation.
2. The period after the disaster subsided, control work should be directed towards proper food, sanitation, safe disposal of wastes, including drainage, and general and personal cleanliness.

Suggested Vector Surveillance Equipment and Supplies

* Collecting bag
* Collecting forms
* Mouth or battery powered aspirators
* Tea strainer
* Flashlight and spare batteries
* Grease pencil
* Memo pad
* Sweep net
* Pencil
* Tweezers
* White enameled dipper
* Keys and other references
* Labels
* CDC light traps (optional)
* Collecting vials
* Aedes aegypti ovitraps (optional)
* Bulb syringe or medicine dropper
* Fly grill
* Mirror

Suggested Rodent Surveillance Equipment and Supplies

* Teaching aids
* Transfer bags
* Plastic bags
* Vials
* Plastic cups
* Alohol
* Rubber bands
* Forceps
* Scissors
* Insecticide dusting pan
* Snap Traps
* Formaldehyde
* Live traps
* Acute rodenticides
* Gloves
* Anticoagulant rodenticides
* Flashlights and batteries.

The guidelines for the working of the medical team engaged in providing medical relief to the affected people are indicated at checklist no3. Similarly guidelines for the prevention of the outbreak of epidemics in the affected area is indicated at Checklist 4.

6.5 Materials and Equipment

In the absence of clear indication from the field, the advance party should carry a minimum kit comprising of the following materials and equipments to the disaster site:

Sr. No.
Material/ equipment Amount
1.
Equipment for pediatric intravenous use 36
2.
Tensiometers for children and adults 12

3.

Assorted ferrules 2 Boxes
4.
Racheal cannulae 36
5.
Set of laryngoscopes for infants, children each and adults 1
6.
Endotracheal tubes, No. 7 Murphy 36
7.
Plastic linings 60
8.
Large scissors for cutting bandages 3
9.
Oxygen masks, for adults and children 2 Boxes
10.
Nasogastric probes 36
11.
Phonendoscopes 15
12.
Endotracheal tubes No. 8 36
Sterlization Unit Supplies
Sr. No.
Material/ equipment Amount
1.
Bottles for drainage of thorax 46
2.
Tensiometers for children and adults 10

3.

Set for small sutures 12
4.
Venous dissection Set 6
5.
Thorachotomy Set 6
6.
Tracheotomy Set 6
7.
Syringes (disposable) x 2 cc 60
8.
Syringes (disposable) x 10 cc 90
9.
Syringes (disposable) x 50 cc 60

Ambulance Fleet

The ambulances will carry the following equipment:

Sr. No.
Equipment
1.

Minimal equipment for resucitation maneuvers

2.
Drugs for emergency use

3.

Venoclysis equipment
4.
Supplies for immobilizing fractures
5.
Suction equipment
6.
Emergency first aid kit
7.
Stretchers and blankets
8.
Oxygen, oxygen mask, and manometer
A least a physician, a nurse, a stretcher- bearer, and a driver should staff each ambulance. The medical and paramedical personnel should be experienced in procedures for the management of patients in intensive care units. Equipment and Supplies required for Vermin control for population of 10,000 Power sprayers 2 Hand-pressured sprayers, capacity 20-30 liters 50 Dusters (hand-operated, plunger type) 50 Dusters, power-operated 2 Space sprayer 1

Adequate supply of accessories and spare parts for the above equipment Insecticides:
DDT, technical powder 0.5 tons
DDT, 75% water wettable 1-2 tons
DDT, 10% powder 1 ton
Dieldrin, 0.625-1.25% emulsifiable concentrate or 100 kg or wettable powder
Lindane, 0.5 % emulsifiable concentrate or wettable power 100 kg
Chlordane, 2% emulsifiable concentrate or wettable powder 100 kg
Malathion, 1% emulsifiable concentrate or wettable powder 100 kg
Dichlorvos emulsion 1-2 kg
Rodenticides, anticoagulant type (warfarin, etc.) 100
Rodent traps 100 rolls
Screen, for fly control 300-500
Garbage cans, capacity 50-100 liters
A* Quantity depends on availability and on distribution points.

6 Operation completion report:

The CMHO will send report to the District Magistrate through Disaster Emergency Control Room as soon as the task is over. The task completion report will indicate the number of injured people, the number of injured and dead.

On completion of all the tasks relating to Medical relief assigned to the health department by the District Magistrate, the CMHO will take a briefing session with his doctors and submit a briefing report to the District Magistrate.

Checklist 7

Preparedness Checklist for Public Health Department
(To be filled in by the Civil Surgeon and District Health Officer and submitted to the District Collector before may every year)

Sr. No.
Action Remarks
yes/ no
1.

A hospital plan for the facilities, equipment and staff of that particular hospital based on "The Guide to Health Management in Disasters" has been developed.

 
2.

Orientation and training for disaster response plan and procedures undertaken

 

3.

All hospital staff has been informed about the possible disasters in the district, likely damages and effects, and information about ways to protect life, equipment and property

 
4.
Preparedness Measures taken Details/Remarks the department is familiar with disaster response plan and disaster response procedures are clearly defined  
5.
An area of the hospital has been identified for receiving large number of casualties  
Designation Signature Date

Checklist 8

Checklist for Field Centres (to be filled in by the OFFICER-IN-CHARGE and submitted to district control room and the department head)

Sr. No.
Action Remarks
yes/ no
1.

Surgical packs assembled and sterilised

 
2.

Field Staff are aware of tagging procedures

 

3.

Teams of doctors, nurses and dressers are visiting disaster sites set-up

 
4.
Transport for the transfer of seriously injured patients from villages and peripheral hospitals to general hospitals available  
5.
An area of the hospital has been identified for receiving large number of casualties  
6.

Health facility and treatment centres established at disaster sites

 

Water quality monitoring done at

* Transit camps.
* Relief camps.
* Feeding centers.
* Sources of water.
* Affected areas.

Epidemic surveillance is being done at

* Transit camps.
* Relief camps.
* Affected areas.
* Feeding centers.

Reported By:

Checklist 9

Casualty Treatment Post at camp sites and affected villages (To be Filled in by "OFFICER-IN-CHARGE- Health Services and submitted to district control room and the department head)

Action Y/N Details/Remarks

Sr. No. Action Remarks
yes/ no
Liaison with SOC for suitable location. Finalized suitable location.
1.

Communication link with SOC

 

2.

Sufficient privacy

 
3. Separate area for relatives and visitors  
4. Near water supply  
5.

Adequate sanitation facilities for patients

 
6. Adequate sanitation facilities for relatives and visitors  
7. Adequate sanitation facilities for staff  
8. Suitably protected against weather conditions  
9. Close to disaster site  
10. Clear access/egress routes  
Coordinating hospital, police Notified. First aid facilities available. Request for additional medical assistance sent to
1. Civil hospital  
2. District control room  
Stocks of traiage tags are available on hand. Records kept on
1. Names and address of casualties (As far as possible)  
2. Type of injuries (As far as possible)  
3. Transferred for further treatment  
  Records communicated to  
1.

Police

 
2. SOC  
Information about intentions to close Casualty treatment Post communicated to
1. SOC  
2. Police  

Inspected By:

Designation Signature Date

Checklist 10a

Report and Checklist on Epidemics for each camp site and affected village (To be filled in by "OFFICER-IN-CHARGE-Health Services and submitted to district control room and the department head)

Time: _____________________
Name of the Village:
Name of the Camp:
An epidemic exists at the location:
An active threat of epidemics does not exist at the location:
Brief description of type of epidemic / affected area / location:
________________________________________________________________________
________________________________________________________________________
Brief description of assessment of risk of epidemics in affected area/ location and reasons
Thereof:_______________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Services / disciplines mobilised :
Discipline/
Organization
Notified (Y/N)
Time Mobilized (Y/N)
Standby (Y/N)
Alert (Y/N)
Contact person with address,
phone No.
Compiled By:
Designation Signature Date

Checklist 10b

I. Checklist for epidemic situations (To be filled in by "OFFICER-IN-CHARGE-Health Services and submitted to district control room and the department head)

Sr. No.
Action Remarks Y/N
1.

Warning and Instructions to public issued.

 
2.

Cordoning off of affected areas recommended

 

3.

Logistical support required

 
4.
Cordoning off of roads required  
5.
Waste disposal system adequate  
6.

Sterlisation systems adequate

 
7.
Life saving drugs adequate  
8.
Facilities for inoculation and vaccination exist  
9.
Supply of inoculation and vaccination exists  
10.
Accommodation for required number exists  
11.
Facilities for special diet exist  
12.
Risk of spread exists  
13.
Isolation of affected persons done  
14.
Facilities for testing water wastewater of contamination exist  
15.
Facilities for treatment of contaminated water/wastewater exist  
16.

Suitable protection of workers ensured

 

Inspected By:

Designation Signature Date

A. SUB-PLAN FOR PUBLIC WORKS DEPARTMENT

1.1 Introduction
Public Works Department has the responsibility for the construction and maintenance of Government buildings, public roads and bridges in the State. This infrastructure is required for not only the general economic activities in the area, but also for the performance of the task functions of the Government. These infrastructures will also be required for performing functions of search, rescue and evacuation operations in case of disaster and for organizing relief activities for the affected community including medical relief and relief centers.

1.2 Purpose of Sub-Plan:

This SOP is meant to ensure:
1. Quick and effective performance of function
2. Easy reference for coordination of response actions.

2.1 Preparedness Action:
For ensuring the availability of these infrastructures even in case of a disaster, the PWD should ensure that the construction of all buildings, roads and bridges take into account the hazardous scenario mentioned in Chapter 3. Alignment of all the major roads of the district should be as far as possible outside the flood clout area so that these roads remain operational even during the floods. All the public buildings and bridges should confirm to appropriate VIS course ensured that they survive the possible earthquake in the district.

The department should take immediate measures for the retrofitting of all Government buildings under its charge for making them seismic resistant. The department should ensure that all officers of the rank of Sub Engineers or above are made familiar about the responsibilities of the department in District Emergency Management Plan and the resources that may be required for discharging his responsibility in case of a disaster. This should be achieved by organizing orientation training to all such officers in the month of May every year.

The department should identify the equipment and the material that may require for discharging the responsibilities assigned to it in case of disaster. It should also workout the availability of the same with the department and identify the external resources for the same and work out arrangement for procuring the same in case of disaster.

The department should do a stock verification of the equipment and material available with it, require for its responsibility under the plan in May every year. It should validate and update the resource database also in May every year. It will also identify the source in the community and the local market from which additional resource may be obtained for performing the responsibilities of the department with the assistance of the District Crisis Group and work out the arrangements for procuring the same.

The Executive Engineer should ensure compliance of all the points mentioned above and send a compliance report to the District Collector in general every year as per the checklist mentioned as checklist 11.

Operational details:

3.1 Tasks

The department will be responsible for performing the following tasks.

1. The Department will take up temporary construction of diversion and other structures to ensure road communication in case of disaster for conducting search, rescue and evacuation operation and providing relief to the affected people.
2. It will also establish temporary relief centers on the direction of the District Magistrate for the affected people.
3. Debris clearance to support searches and rescues operation.
4. Identification of unsafe buildings.

1. Assessment of damage to the buildings.
3.2 Operations Control

The Executive Engineer will immediately try to get information regarding the road

Communication available for reaching the search and rescue team and the relief material to the affected area and will take immediate action for construction of the diversion and other structures for communication of the affected area. The Executive Engineer will also constitute survey teams for identification of unsafe buildings both private and Government which need to be demolished in the interest of the public safety and send a report of the identified unsafe buildings to the local Executive Magistrate through the local police station. The Executive Engineer will also nominate Sub Engineers for damage assessment of private buildings in consultation with District Collector.

4.1 Resources Available:
The department will prepare the resource database for the essential manpower, equipment and material resources available with the department in the database after identifying the needs of the disaster time.

4.2 Activation Guidelines:
In case of occurrence of disaster, all the officers of the department of the rank of Sub Engineers and above will immediately report with the DDCR through the Executive Engineer and seek instructions.

4.3 Task allocation

The Executive Engineer will allocate the tasks to his team.

5. Operation completion report:
After completion of all the task assigned to the department relating to immediate response, the Executive Engineer will take a debriefing session with all officers of the rank of Sub Engineers above and send a brief report to the District Collector which will also include an expenditure statement including the debris removal and establishment of the relief centers and construction of the diversion for ensuring communication in the affected areas.

The Executive Engineer will also prepare a preliminary proposal indicating the estimates of different construction works for restoring the infrastructure in the affected area and send it to the department through the District Collector.

Checklist 11

Checklist no .1 (to be filled by Executive engineer PWD in the month of may)

Sr. No.
Action Remarks Y/N
1.

Whether all officers of the rank of Sub Engineers or above are made familiar about the responsibilities of the department by organizing orientation training in District this year?

 
2.

Whether the department has identified the equipments, material and the external resources for the same that may be require for discharging the responsibilities during the disaster?

 

3.

Whether the department did a stock verification of the equipment and material available with it and updated the same this year?

 

Filled by

Designation Date Signature

Checklist 12

Checklist no .1 (to be filled by Executive engineer PWD after activation of DDCR)

Sr. No.
Action Remarks Y/N
1.

Whether all the officers of the department of the rank of Sub Engineers and above reported with the DDCR through the Executive Engineer and took instructions?

 
2.

Whether information regarding the road communication available, construction of the diversion and other structures for communication of the affected area taken?

 

3.

Whether survey teams for identification of unsafe buildings both private and Government which need to be demolished in the interest of the public safety constituted and report sent to DDCR?

 

Designation Date Signature

1. SUB-PLAN FOR PUBLIC HEALTH & ENGINEERING DEPARTMENT (PHED)

Introduction:
Public Health Engineering Department has the responsibility for the construction and maintenance of water supply in the State. This infrastructure is required for not only the general economic activities in the area, but also for the performance of the task functions of the Government. These infrastructures will also be required for performing functions of water availability to disaster affected area, relief centers.

1.2 Purpose of Sub-Plan:

The sub plan is meant to ensure:
1. Quick and effective performance of function
2. Easy reference for coordination of response actions.

2.1 Preparedness Action:
For ensuring the availability of these infrastructures even in case of a disaster, the PHED should ensure that the construction of all water supply infrastructure take into account the hazardous scenario. The entire water supply infrastructure should confirm to appropriate BIS codes ensuring that they survive the possible earthquake in the district.

The department should ensure that all officers of the rank of Sub Engineers or above are made familiar about the responsibilities of the department in District Emergency Management Plan and the resources that may be required for discharging his responsibility in case of a disaster. This should be achieved by organizing orientation training to all such officers in the month of May every year. The department should identify the equipment and the material that may require for discharging the responsibilities assigned to it in case of disaster. It should also workout the availability of the same with the department and identify the external resources for the same and work out arrangement for procuring the same in case of disaster. The department should do a stock verification of the equipment and material available with it, require for its responsibility under the plan in May every year. It should validate and update the resource database also in May every year. It will also identify the source in the community and the local market from which additional resource may be obtained for performing the responsibilities of the department with the assistance of the District Crisis Group and work out the arrangements for procuring the same.

The Executive Engineer should ensure compliance of all the points mentioned above and send a compliance report to the District Collector in general every year as per the checklist mentioned as checklist 13.

Operational details:
3.1 Tasks

The department will be responsible for performing the following tasks.
1. The Department will take up temporary restoration of water supply to affected area.
2. It will also establish water supply at temporary relief centers on the direction of the District Magistrate for the affected people.

3.2 Operations Control
The Executive Engineer will immediately try to get information regarding the water supply to the affected area and will take immediate action for restoration of it. The Executive Engineer will also constitute survey teams for identification of damaged infrastructure.

4.1 Resources Available:
The department will prepare the resource database for the essential manpower, equipment and material resources available with the department in the database.

4.2 Activation Guidelines:
In case of occurrence of disaster, all the officers of the department of the rank of Sub Engineers and above will immediately report with the DDCR through the Executive Engineer and seek instructions.

4.3 Task allocation
The Executive Engineer will allocate the tasks after consultation with DDCR chairman.

5. Operation completion report
The Executive Engineer After completion of the entire task assigned to the department relating to immediate response will take a briefing session with all officers of the rank of Sub Engineers. He will send a brief report to the District Collector which will also include an expenditure statement including the debris case and establishment of the centers and construction of the diversion for ensuring communication in the affected areas.

The Executive Engineer will also prepare a preliminary proposal indicating the estimates of different construction works for restoring the infrastructure in the affected area and send it to the department through the District Collector.

Checklist no. 13

Checklist no .1 (to be filled by Executive engineer PHED in the month of May)

Sr. No.
Action Remarks Y/N
1.

All officers of the rank of Sub Engineers or above are made familiar about the responsibilities of the department by organizing orientation training in District this year?

 
2.

The department has identified the equipments, material and the external resources for the same that may be require for discharging the responsibilities during the disaster?

 

3.

The department did a stock verification of the equipment and material available with it and updated the same this year?

 

Date Designation Signature

Checklist no 14

Checklist no .2 (to be filled by Executive engineer PHED after activation of DDCR)

Sr. No.
Action Remarks Y/N
1.

All the officers of the department of the rank of Sub Engineers and above reported with the DDCR through the Executive Engineer and took instructions?

 
2.

Information regarding the water supply of the affected area taken?

 

3.

Survey teams for identification of damaged infrastructure constituted and report sent to DDCR?

 
4.
List of water supply tankers should be referred and arrangements done  
5.
Arrangement for distribution of bleaching powder, alum to village heads done  

Date Designation Signature

1. SUB-PLAN FOR HARYANA VIDHUT PARSARAN NIGAM (HVPN)

1.1 Introduction:
Haryana Vidhut Parsaran Nigam has the responsibility for the construction and maintenance of electric supply in the State. This infrastructure is required for not only the general activities in the area, but also for the performance of the task functions of the Government. These infrastructures will also be required for performing functions of electric availability to disaster affected area, relief centers.

1.2 Purpose of Sub-Plan:

The sub-plan is meant to ensure:
1. Quick and effective performance of function
2. Easy reference for coordination of response actions.

2.1 Preparedness Action:
For ensuring the availability of these infrastructures even in case of a disaster, HVPN should ensure that the construction of all electric supply infrastructure take into account the hazardous scenario mentioned in Chapter ____. The entire electric supply infrastructure should confirm to appropriate BIS codes ensuring that they survive the possible earthquake in the district.

The department should ensure that all officers of the rank of Sub Engineers or above are made familiar about the responsibilities of the department in District Emergency Management Plan and the resources that may be required for discharging his responsibility in case of a disaster. This should be achieved by organizing orientation training to all such officers in the month of May every year.

The department should identify the equipment and the material that may require for discharging the responsibilities assigned to it in case of disaster. It should also workout the availability of the same with the department and identify the external resources for the same and work out arrangement for procuring the same in case of disaster. The department should do a stock verification of the equipment and material available with it, require for its responsibility under the plan in May every year. It should validate and update the resource database also in May every year. It will also identify the source in the community and the local market from which additional resource may be obtained for performing the responsibilities of the department with the assistance of the District Crisis Group and work out the arrangements for procuring the same. The Executive Engineer should ensure compliance of all the points mentioned above and send a compliance report to the District Collector in general every year as per the checklist mentioned as Checklist no 15.

Operational details:

3.1 Tasks

The department will be responsible for performing the following tasks.
1. The Department will take up temporary restoration of electric supply to affected area.
2. It will also establish electric supply at relief centers on the direction of the District Magistrate for the affected people.

3.2 Operations Control
The Executive Engineer will immediately try to get information regarding the electric supply to the affected area and will take immediate action for restoration of it. The Executive Engineer will also constitute survey teams for identification of damaged infrastructure.

4.1 Resources Available:
The department will prepare the resource database for the essential manpower, equipment and material resources available with the department in the database.

4.2 Activation Guidelines:
In case of occurrence of disaster, all the officers of the department of the rank of Sub Engineers and above will immediately report with the DDCR through the Executive Engineer and seek instructions.

4.3 Task allocation
The Executive Engineer will allocate the tasks after consultation with DDCR chairman.

5. Operation completion report:
After completion of all the task assigned to the department relating to immediate response, the Executive Engineer will take a briefing session with all officers of the rank of Sub Engineers above and send a brief report to the District Collector which will also include an expenditure statement including the debris case and establishment of the centers and construction of the diversion for ensuring communication in the affected areas.

The Executive Engineer will also prepare a preliminary proposal indicating the estimates of different construction works for restoring the infrastructure in the affected area and send it to the department through the District Collector.

Checklist no 15

Checklist no .1 (to be filled by Executive engineer HVPN in the month of May)

Sr. No.
Action Remarks Y/N
1.

All officers of the rank of Sub Engineers or above are made familiar about the responsibilities of the department by organizing orientation training in District this year?

 
2.

The department has identified the equipment, material and the external resources for the same that may be require for discharging the responsibilities during the disaster?

 

3.

The department did a stock verification of the equipment and material available with it and updated the same this year?

 

Date Designation Signature

Checklist no 16

Checklist no .2 (to be filled by Executive engineer HVPN after activation of DDCR)

Sr. No.
Action Remarks Y/N
1.

All the officers of the department of the rank of Sub Engineers and above reported with the DDCR through the Executive Engineer and took instructions?

 
2.

Information regarding the electric supply of the affected area taken?

 

3.

Survey teams for identification of damaged infrastructure constituted and report sent to DDCR?

 
4.
List of electric supply generators should be referred and arrangements done.  


Date Designation Signature

1. SUB-PLAN FOR IRRIGATION

1.1 Introduction:
Department has the responsibility for the construction and maintenance of water supply for irrigation purpose in the State. This infrastructure is required for not only the general economic activities in the area, but also for the performance of the task functions of the Government. These infrastructures will also be required for performing functions of water availability to disaster affected area, relief centers.

1.2 Purpose of Sub-Plan:
The sub-plan is meant to ensure:

1. Quick and effective performance of function
2. Easy reference for coordination of response actions.

2.1 Preparedness Action:
For ensuring the availability of these infrastructures even in case of a disaster, the Irrigation should ensure that the construction of all water supply infrastructure take into account the hazardous scenario. The entire water supply for irrigation purpose infrastructure should confirm to appropriate BIS codes ensuring that they survive the possible earthquake in the district.

The department should ensure that all officers of the rank of Sub Engineers or above are made familiar about the responsibilities of the department in District Emergency Management Plan and the resources that may be required for discharging his responsibility in case of a disaster. This should be achieved by organizing orientation training to all such officers in the month of May every year.

The department should identify the equipment and the material that may require for discharging the responsibilities assigned to it in case of disaster. It should also workout the availability of the same with the department and identify the external resources for the same and work out arrangement for procuring the same in case of disaster. The department should do a stock verification of the equipment and material available with it, require for its responsibility under the plan in May every year. It should validate and update the resource database also in May every year. It will also identify the source in the community and the local market from which additional resource may be obtained for performing the responsibilities of the department with the assistance of the District Crisis Group and work out the arrangements for procuring the same.

The Executive Engineer should ensure compliance of all the points mentioned above and send a compliance report to the District Collector in general every year as per the checklist mentioned as Checklist no 17

Operational details:

3.1 Tasks
The department will be responsible for performing the following tasks.
1. The Department will take up temporary restoration of water supply to affected area.
2. It will also establish water supply at temporary relief centers on the direction of the District Magistrate for the affected people.

3.2 Operations Control
The Executive Engineer will immediately try to get information regarding the water supply to the affected area and will take immediate action for restoration of same. The Executive Engineer will also constitute survey teams for identification of damaged infrastructure.

4.1 Resources Available:
The department will prepare the resource database for the essential manpower, equipment and material resources available with the department in the database.

4.2 Activation Guidelines:
In case of occurrence of disaster, all the officers of the department of the rank of Sub Engineers and above will immediately report with the DDCR through the Executive Engineer and seek instructions.

4.3 Task allocation

The Executive Engineer will allocate the tasks after consultation with DDCR chairman.

5. Operation complete
After completion of all the task assigned to the department relating to immediate response, the Executive Engineer will take a briefing session with all officers of the rank of Sub Engineers above and send a brief report to the District Collector which will also include an expenditure statement including the debris case and establishment of the centers and construction of the diversion for ensuring communication in the affected areas.

The Executive Engineer will also prepare a preliminary proposal indicating the estimates of different construction works for restoring the infrastructure in the affected area and send it to the department through the District Collector.

Checklist no 17

Checklist no .1 (to be filled by Executive engineer IRRIGATION in the month of May)

Sr. No.
Action Remarks Y/N
1.

All officers of the rank of Sub Engineers or above are made familiar about the responsibilities of the department by organizing orientation training in District this year.

 
2.

The department has identified the equipment, material and the external resources for the same that may be require for discharging the responsibilities during the disaster

 

3.

The department did a stock verification of the equipment and material available with it and updated the same this year

 

Date Designation Signature

Checklist no 18

Checklist no .2 (to be filled by Executive engineer Irrigation after activation of DDCR)

Sr. No.
Action Remarks Y/N
1.

All the officers of the department of the rank of sub Engineers and above reported with the DDCR through the Executive Engineer and took instructions

 
2.

Information regarding the irrigation canals and infrastructure of the affected area taken

 

3.

Survey teams for identification of damaged infrastructure constituted and report sent to DDCR

 


Date Designation Signature

A. SUB-PLAN FOR AGRICULTURE DEPARTMENT

1. Introduction
An earthquake generally causes no damage of the existing crops in the field but the floods generally causes damage to the existing crops. For mitigating the adverse impact of floods on the community it is essential that the Agriculture Department prepares a contingency plan for raising suitable crops after the withdrawl of flood waters as it is important for the overall wellbeing of the community. This contingency plan will not be part of the immediate response operations but will also be the part of the recovery operations yet it is imperative to set into motion this contingency plan to make use of the residual moisture and the remaining period of the monsoon.

2. Purpose of Sub-Plan:
The sop will provide guidance to the agriculture department to keep themselves prepared for disaster. It provides checklist for the department to be filled by department head in the month of may every year and one to be filled after flood.

3. Preparedness action:
The Agriculture Department should identify crops and short duration seeds, which can be raised after the withdrawal of floodwaters. It should identify agriculture equipment, which may be required after disaster for pest control. Besides this likely damages, pests or disease expected, and what drugs and other insecticide will be required should be determined.

The department should also identify the resources of such needs and work out an arrangement for the transport and quick distribution of the needs in collaboration with the cooperative networks and the commercial banks.

The department should coordinate with banks for granting loans to the affected farmers for irrigation system failure repair loan. A campaign for educating people for it should be held at various places.

The extension staff of the department should be made aware of the possibilities of such short duration crops and seeds and the management practices for the same. A checklist Checklist no 19 is given which will be filled in the month of May by the head and submit to DDCR.

Operational task:

On receipt of warning of flood,

1. The department should immediately contact the identified suppliers of short duration seeds and find out the availability of the same.

* On the occurrence on flood

1. It should assess the extent of damage to soil, crop, plantation, and storage facilities and the requirement to salvage. The department should contact the farmers and workout the requirement of short duration seeds, fertilizers, pesticides as per the contingency planning.
2. It should try to facilitate mobilization of inputs like short duration seeds, credit fertilizers and pesticides on an emergency basis.

Operation completion report:

1. After the disaster period, the head will submit a report to DDCR head, which will be in the form of checklist to be filled during the period of disaster. The checklist is given as

Checklist 19

(Checklist to be filled in the month of May by the head.)

Sr. No.
Action Remarks Y/N
1.

Whether the Agriculture Department has identified crops and short duration seeds, which can be raised after the withdrawal of floodwaters?

 
2.

Whether the Agriculture Department has identified agriculture equipment, which may be required after disaster?

 

3.

Whether the Agriculture Department has identified pests or disease expected, and what drugs and other insecticide required for them? Whether the Agriculture

 
4.
Department has identified the resources of above needs and work out an arrangement for the transport and quick distribution of the needs in collaboration with the cooperative networks and the commercial banks  
5.
Whether the extension staff of the department is made aware of the possibilities of such short duration crops and seeds and the management practices for the same?  

Designation Signature Date

Checklist no 20

(Checklist to be filled during disaster operation by the head.)

Sr. No.
Action Remarks Y/N
1.

Whether the department has contacted the identified suppliers of short duration seeds and enquired the availability of the same?

 
2.

Whether the department has assessed the extent of damage to soil, crop, plantation, and storage facilities and the requirement to salvage?

 

3.

Whether the department has contacted the farmers and workout the requirement of short duration seeds, fertilizers, pesticides as per the contingency planning?

 


Designation Signature Date

A. SUB-PLAN FOR DEPARTMENT of TELECOMMUNICATION (DOT)

1. Introduction:
Communication systems are vital component of any disaster warning planning and also for organizing immediate response operations in a disaster affected area. The State Government agencies generally use the Police Wireless system during such disasters.

The communication system of the DoT is very much essential for an effective communication with the affected people and their relatives and also for ensuring communication with different agencies. Therefore, it is imperative that the communication system of DoT remains operational during the warning stage and the immediate response stage of a disaster.

2. Purpose of SOP:
The sop will provide guidance to DoT to keep them prepared for disaster. It provides checklist for the department to be filled by Divisional Engineer in the month of may every year and one to be filled after onset of disaster.

3. Preparedness action:
The DoT should inspect and repair all radio masts, anchorage, foundation and cables, poles and overhead circuits especially before onset of mansoon. They should upgrade outside equipment to withstand windspeeds and other adverse weather condition. All storage batteries should be charged fully for use during disaster period, when supply of electricity is likely to unavailable. To assess preparedness action A checklist Checklist no 21 is given which will be filled in the month of May by the head and submit to DDCR.

4. Operational task:
On the occurrence of any disaster, the Divisional Engineer of DoT must contact the District Collector and try to find out the priorities for restoration of communication facilities to facilitate prompt emergency response operation. Floods generally occur after heavy rainfalls, which cause dislocation of communication links. Therefore, mobilization of resources for emergency response in case of floods may face the problem of dislocated communication links. Therefore, even in case of heavy floods the Divisional Engineer of DoT must contact the District Collector to find out the priorities for restoration of communication facilities to facilitate emergency operations. He should establish temporary communication facilities through mobile exchanges for mobilising resources on priority use by DDCR, Medical Relief Centers and Site Operation Centers. An assessment of damage listing damage to Overhead cables, specific equipment damage should be carried out.

Operation completion report:
After the disaster period, the head will submit a report to DDCR head, which will be in the form of checklist to be filled during the period of disaster. The checklist is given as Checklist no 22.

Checklist no 21

(Checklist to be filled in the month of May by the head.)

Sr. No.
Action Remarks Y/N
1.

The DoT has inspected and repair all radio masts, anchorage, foundation and cables, poles and overhead circuits especially before onset of mansoon

 
2.

The DoT have upgraded outside equipment to withstand windspeeds and other adverse weather condition

 

3.

All storage batteries are charged fully for use, when supply of electricity is likely to unavailable

 

Designation Signature Date

Checklist no 22

(Checklist to be filled during disaster operation by the head.)

Sr. No.
Action Remarks Y/N
1.

The District Collector contacted and the priorities for restoration of communication facilities to facilitate prompt emergency response operation found out

 
2.

Communication facilities through mobile exchanges for mobilising resources on priority use by DDCR, Medical Relief Centers and Site Operation Centers is established

 

3.

An assessment of damage listing damage to Overhead cables, specific equipment damage carried out

 


Designation Signature Date

2. SUB-PLAN FOR MUNICIPAL COMMIITTEE (MC)

Introduction:
Municipal Committee has the responsibility for the construction and maintenance of water supply in the city of Rohtak. This infrastructure is required for not only the general economic activities in the area, but also for the performance of the task functions of the Government. These infrastructures will also be required for performing functions of water availability to disaster affected area, relief centers.

1.2 Purpose of SOP:
This SOP is meant to ensure:

1. Quick and effective performance of function
2. Easy reference for coordination of response actions.

2.1 Preparedness Action:
For ensuring the availability of these infrastructures even in case of a disaster, The Municipal Committee should ensure that the construction of all water supply infrastructure take into account the hazardous scenario. The entire water supply infrastructure should confirm to appropriate BIS codes ensuring that they survive the possible earthquake in the district.

The department should ensure that all officers of the rank of Sub Engineers or above are made familiar about the responsibilities of the department in District Emergency Management Plan and the resources that may be required for discharging his responsibility in case of a disaster. This should be achieved by organizing orientation training to all such officers in the month of May every year.

The department should identify the equipment and the material that may require for discharging the responsibilities assigned to it in case of disaster. It should also workout the availability of the same with the department and identify the external resources for the same and work out arrangement for procuring the same in case of disaster.

The department should do a stock verification of the equipment and material available with it, require for its responsibility under the plan in May every year. It should validate and update the resource database also in May every year. It will also identify the source in the community and the local market from which additional resource may be obtained for performing the responsibilities of the department with the assistance of the District Crisis Group and work out the arrangements for procuring the same. The Executive Engineer should ensure compliance of all the points mentioned above and send a compliance report to the District Collector in general every year as per the checklist mentioned as Checklist no 23

Operational details:

3.1 Tasks
The department will be responsible for performing the following tasks.

1. The Department will take up temporary restoration of water supply to affected area.
2. It will also establish water supply at temporary relief centers on the direction of the District Magistrate for the affected people.
3. The department will provide necessary earthmoving equipment to aid debris clearance.

3.2 Operations Control
The Executive Engineer will immediately try to get information regarding the water supply to the affected area and will take immediate action for restoration of it. The Executive Engineer will also constitute survey teams for identification of damaged infrastructure.

4.1 Resources Available:
The department will prepare the resource database for the essential manpower, equipment and material resources available with the department in the database.

4.2 Activation Guidelines:
In case of occurrence of disaster, all the officers of the department of the rank of Sub Engineers and above will immediately report with the DDCR through the Executive Engineer and seek instructions.

4.3 Task allocation
The Executive Engineer will allocate the tasks after consultation with DDCR chairman.

6. Operation completion report
After completion of all the task assigned to the department relating to immediate response, the Executive Engineer will take a briefing session with all officers of the rank of Sub Engineers above and send a brief report to the District Collector which will also include an expenditure statement including the debris case and establishment of the centers and construction of the diversion for ensuring communication in the affected areas.

The Executive Engineer will also prepare a preliminary proposal indicating the estimates of different construction works for restoring the infrastructure in the affected area and send it to the department through the District Collector.

Checklist no 23

(to be filled by Executive engineer Municipal Committee in the month of May)

Sr. No.
Action Remarks Y/N
1.

All officers of the rank of Sub Engineers or above are made familiar about the responsibilities of the department by organizing orientation training in District this year?

 
2.

The department has identified the equipments, material and the external resources for the same that may be require for discharging the responsibilities during the disaster?

 

3.

The department did a stock verification of the equipment and material available with it and updated the same this year?

 

Date Designation Signature

Checklist no 24

(to be filled by Executive engineer Municipal Committee after activation of DDCR)

Sr. No.
Action Remarks Y/N
1.

All the officers of the department of the rank of Sub Engineers and above reported with the DDCR through the Executive Engineer and took instructions?

 
2.

Information regarding the water supply of the affected area taken?

 

3.

Survey teams for identification of damaged infrastructure constituted and report sent to DDCR?

 
4.
List of water supply tankers should be referred and arrangements done  
5.
Arrangement for distribution of bleaching powder, alum to village heads done  
6.
The department will provide necessary earthmoving equipment to aid debris clearance  

Date Designation Signature

1. SUB-PLAN FOR DISTRICT EMERGENCY CONTROL ROOM (DDCR)

1. Introduction:
District Emergency Control Room (DDCR) mentioned in this Plan would be the nodal control & coordination point for management of operations during emergency situations. The hazard scenario of Rohtak district mentioned in Chapter 4, of this Plan highlights that there is moderate risk of earthquake and flood. In view of this hazard scenario, there seems to be no need to deploy large manpower in DDCR in normal times. The emergency situations in normal times are considered as minor emergencies, which can be handled on a regular day-to-day basis by the local police, fire department and the health department.

There is practically no need to activate the DDCR beyond the routine staff for such minor emergencies. It is proposed that at normal times, the DDCR should have only one or two support staff. In the event of warning of heavy rains in the district, the District Collector would increase and activate the DDCR beyond the routine staff to cope with what is described as limited emergencies. Therefore, it is being proposed that the DDCR should operate during rainy season from 1 st July till 31 st of October to meet the challenges of limited emergency. During this period the District Collector should direct activation of DDCR through support staff deployed on duty by rotation, so, that the Control Room is functional round the clock.

At least six staff should be deployed on duty on rotation basis. On receipt of warning or information of a disaster most of the communication links of DDCR should be made fully operational.

2. Purpose of SOP:

DDCR is an institutional arrangement for coordinated functioning of different response agencies. The purpose of this SOP is:

1. To provide procedure for quick & effective coordination.
2. To ensure DDCR acts as a nodal coordination center for all response operations.

3. Preparedness Action:
In view of increase in seismic activities and moderate risk of flash flood during the rainy season, DDCR should start functioning from 1 st July to 31 st October. Assessment of preparedness action should also be done, during the first week of July. A meeting of the District Crisis Group members should be held to assess the preparedness action taken on part of different response agencies. The District Collector would ensure that the concerned response agencies validate and update their resource inventory in June every year. The concerned response agencies will be required to submit their preparedness status report in the format mentioned in their SOPs, placed at Annexure. On completion of assessment, the District Collector would send a preparedness report to the State Relief Commissioner in the month of July every year.

The District Collector will appoint a senior administrative officer as an officer-in-charge of DDCR. The District Collector will also appoint Desk Officers for DDCR in consultation with the District Crisis Group members in July every year, so that in case of an emergency, these Desk Officers can immediately assume their charge and the DDCR becomes fully operational.

The Officer-in-charge requisitioned for DDCR should assess the adequacy of preparedness measures taken in the Control Room to cope with an emergency situation.

The format mentioned in Checklist No. 1 placed at Checklist no 25 should be filled by the OIC and he will send compliance to the District Collector. Additional staff will be appointed to support the Desk Officers for managing desk operations in the DDCR.

4. Operational Tasks:

(a) District Crisis Group (DCG)
DCG would be the Operations Control Group and the decision making body, which would issue directions to the Desk Officers of DDCR. District Collector will head the group. It will control & coordinate the response operations through respective Desk Officers.

Tasks of DCG:

The composition and responsibilities of DCG is mentioned in Chapter 7 of this District Emergency Management Plan, however, its task is being reproduced here for easy reference.

* Decide & direct evacuation on receipt of flood warning.
* On spot decision making.
* Control and coordination of response and recovery operations.
* Resource mobilization and replenishment.
* Prepare and submit report to State Government through Relief Commissioner.

b) Officer-in-charge (OIC) of DDCR

The District Collector will appoint a senior administrative officer as an OIC of the DDCR.

Task of OIC:
* Assess preparedness measures of DDCR
* Send report on preparedness status of DDCR to District Collector
* Activate trigger mechanism on receipt of warning
* Convey information relating to impact of disaster to District Collector
* Be in contact with District Information Officer / Public Relations Officer for authentic information flow
* Monitor adequacy of basic amenities in the Control Room Communication and information management would also be the responsibility of the OIC.

Communication & Information management functions would include:

* Share information with mass media and community.
* Issue and monitor flood and disaster warnings.
* Send Out-Messages on behalf of District Collector.
* Maintain a record of information flow, in-message and out-message.
* Collect information from Site Operations Center (SOC).
* Provide information to State Emergency Operation Center (EOC) and to the Divisional Commissioner as and when required.
* ?Maintain and update data bank required for managing operational aspects of disaster situations.
* Maintain a list of key contact numbers for ready reference.
* Maintain a list of people on the spot who can organize and co-ordinate the relief activities
* ?Phone numbers, names, and addresses of the field officers
* ?Maintain information required including maps incorporated in DEMP
* ?Disaster Site Map and indications on extent to which other areas may be affected, etc.

c) Desk Officers
It will be practically difficult for the DCG to be present round the clock in the DDCR. The District Collector in consultation with the DCG members will appoint the Desk Officers. Each desk will have two Desk Officers assigned for duty on rotation basis. Thus, the DDCR will have senior representatives in the capacity of Desk Officers to man the following desks:

(i) Search, Rescue & Evacuation desk
(ii) Logistics & Welfare desk
(iii) Medical desk
(iv) Infrastructure desk

Tasks of respective desks:
(i) Search, Rescue & Evacuation desk -Deputy

Superintendent of Police will head the Search, Rescue & Evacuation desk. Tasks:

* Monitor evacuation operation.
* Monitor search and rescue operations at the disaster site.
* Monitor restoration of law and order situation at the site.
* Ensure security to properties of the affected people.

(ii) Logistics & Welfare desk –

An administrative Officer from the revenue department will man the Logistics & Welfare desk He would be the incharge of logistics arrangements.

Tasks:
* Issue directions and monitor setting of relief camps, cattle camps.
* Arrangements for distribution of dry rations in flood affected areas.
* Arrangements for relief supplies to transit and relief camps or to Site Operations Centre
* Ensure supply of fodder to cattle camps
* Monitor Public Welfare Services
* Assign area of operations
* Report procurement and disbursement of relief materials received through government and non-government channels
* Keep record of receipt and utilization of relief materials obtained from external sources.
* Assess and reinforce needs in terms of manpower and deployment of resources as per information
* Identify requirement, availability and location of depots, and transportation of wood to the locations for mass cremation
* Identify location where carcasses can be disposed and manpower and transport that would be required for this work
* Report requirement of additional resources.
* Ensure safe storage, and transportation of relief supplies
* Coordinate supplies distributed directly by NGO’s and other organizations including private donors
* Coordinate with private transporters to meet transportation needs if required.
* Arrange transport for Rescue parties, Relief Personnel, Essential supplies viz. water, medicines, first aid and cooked food for marooned persons. In case of increase in workload the District Collector would requisition an officer from the revenue department who would be responsible for monitoring the financial requirement during response operation.

Task of this officer will include maintenance of:
* Account of all cash receipts according to source of funding.
* Accounts of all cash disbursements according to source of funding Stock register for all relief materials.
* Issue register for all relief materials.
* Maintain dead stock register of all non-consumables (inventory).
* Record of all personnel payment on TA&DA daily wages and other incidentals made to relief personnel.
* Records of all expenses incurred on administration and disaster management.
* Records of all transfer of funds (as advances) to other government departments.
* Record of all cash vouchers and credit vouchers.
* Records of all gratuitous relief.
* Records of all compensation paid.
* Prepare records relating to finance and accounts.
* Record of all cash and materials receipt.
* Record of all payments of approved expenses, dues, claims, and daily wages.
* Record of reimbursement of expenses approved by administration.
* Record of cash vouchers and credit vouchers for petrol and diesel.

(iii) Medical desk -A
Senior medical officer will man medical desk. He will liaison with the desk officers
Responsible to monitor the function of Public Health & Family Welfare Department
(PH&FWD) as the case may be in order to ensure appropriate health related relief operation.

Task:
* Monitor and maintain record of treatment of injured and sick.
* Monitor preventive measures and anti-epidemic actions taken.
* Prepare report on food, water supplies, sanitation and disposal of waste.
* Assess the need, supply and supervise medical relief for the injured.
* Keep an account of the number of ambulances required
* Maintain and update the inventory of hospitals both public and private.
* Monitor medical equipment and medicines required.
* Collect information regarding outbreak of epidemics or need to augment medical relief resources in highly affected areas.
* Liaison with PH&FWD for supply of safe drinking water through tankers and other means of transport.
* Ensure the (PH&FWD) take water purification measures.

(iv) Infrastructure desk –
A senior officer from any one of the works department viz. PWD, PHED, HVPN, NVDD, Water Resource Department, and Municipal Corporation will head the Infrastructure desk. The Desk officer would be the nodal officer incharge to Coordinate and monitor the restoration activities done by the respective works department.

Task:
* Organize and coordinate clearance of debris.
* Monitor temporary repairs of damaged infrastructure viz. Power, Water supply,

Telecommunication, Roads, Bridges, Canals, Public buildings, repair of hand-pumps and borewells.

5. Details of resources available for coordinated response operations:
The DDCR being a nodal coordination point should keep record of resource inventory of all response agencies, for its quick deployment as and when required. An updated inventory of resources in terms of manpower, machine and material of different departments should be available in DDCR in the prescribed format placed at Annexure-III

6. Procurement of supplementary resources:
Respective desk officers would inform the District Collector regarding the need to procure additional resources, in case the available resources are insufficient to meet the requirement. In addition to this the respective desk officers should have information of source agencies from where the resources can be procured. The resource inventory placed at Annexure III also mentions the source agencies for supplementing the resources.

The District Collector would direct accordingly the source agencies to supply resources where required.

7. Activation Guidelines:
On the occurrence of an earthquake, the District Collector will immediately convene a meeting of the DCG members at the DDCR to make preliminary assessment of the situation. He would issue instructions to all response agencies through respective Desk Officers requisitioned in DDCR for immediate mobilization.

On warning for flood the OIC would inform the concerned Desk Officers (all agencies responsible for evacuation, search and rescue operations) of the DDCR.

The activation of different response agencies would be as mentioned below:

(i) Police
Police control room will receive direction and information from the DDCR. The

Activation guidelines to be followed by the police department is mentioned in detail in SOP for Police placed at Annexure Ib. Activation directions for Homeguards department are placed at Annexure Ic.

(ii) Health
The Health department will receive direction and information from the DDCR. The activation guidelines to be followed by the health department is mentioned in detail in SOP for Health placed at Annexure Id .

(iii) Revenue
The Revenue department will receive direction and information from the DDCR. The activation guidelines to be followed by the revenue department are mentioned in detail in SOP for Revenue department placed at Annexure Ia.

(iv) Infrastructure departments
The infrastructure departments will receive information from the concerned desk officer requisitioned in DDCR. The activation guidelines to be followed by the infrastructure department is mentioned in detail in SOP for PWD, PH&FWD, Water Resource Department, NVDD, HVPN, PHED and Municipal Corporation placed at Annexure Ie,f,g,h,i,k,l. .

8. Senior Departmental Supervisors:

The District Collector would be the authoritative body to issue instruction at the time of disaster or even before it, as the case may be. Senior departmental supervisors involved in control & coordination of response operations through DDCR would comprise of:

(i) Revenue desk –
District Collector will be the senior most supervising authority of all rescue & relief operations. A Deputy will support him or Additional Collector appointed as Desk Officer in DDCR.

(ii) Police desk-
Superintendent of Police (SP) will be the senior most officers to control and direct response operations of the Police. His directions will be executed in field through the Deputy Superintendent of Police (DSP) appointed as Desk Officer in DDCR.

(iii) Health desk-
Chief Medical Health Officer (CMHO) will be the senior most officer to control and direct medical relief operations of the Health department. His directions will be executed in field through the Senior Health Officer appointed as Desk Officer in DDCR.

(iv) Infrastructure desk-
Executive Engineer PWD, Divisional Engineer HVPN, Chief Engineer Water Resource Department, Chief Engineer NVDD, Municipal Commissioner of Municipal Corporation will be the senior most officers to control and direct response and restoration operations of their respective departments. A senior level officer requisitioned as Desk Officer will be the representative of all works department in the DDCR.

9. Direction & Coordination:

* The District Collector and the concerned Sub-divisional officer will reach the affected area to coordinate response & relief operations.
* The District Collector and other members of the DCG who would be at the disaster site would be in constant contact with the DDCR through wireless system.
* Coordination of all response operations will be through the DDCR.
* The Desk Officers of all response agencies in the DDCR will be responsible for interagency coordination.

10. Issue of warning:

Operational Guidelines for issue of warning:
* The forecasting agency viz. IMD which forecasts rainfall duration and CWC which monitors change in water level in river channels due to rainfall will communicate warning for flood to State Relief Commissioner.

Disaster Forecasting Agencies
Earthquakes IMD, NGRI Floods IMD, CWC
* The office of the State Relief Commissioner will issue warning to Divisional

Commissioner and District Collector.
* Only the designated agencies / officer will issue the warning. District Collector will be the authoritative body to issue warning to officials of central government agencies, Mayor, Chairman Zila Panchayat, MP and MLA of the district, nearest defense unit and the staff of DDCR.
* The staff appointed for DDCR during normal time will immediately inform the Officer incharge (OIC) of the DDCR of any alert message and act promptly on the instruction of OIC.
* The OIC will inform the Desk Officers
* In case of flood warning the District Collector will issue direction for evacuation to the OIC in DDCR. The OIC will inform the respective desk officers to activate their evacuation plan.
* In case of earthquake the information regarding the disaster will be conveyed to the OIC of DDCR and the Desk officers will be informed to activate response operations as per their Standard Operating Procedure.
* Important considerations for dissemination of warning:

- Communities in flood & earthquake prone areas are aware of the hazard and severity
- Warning systems.
- All warning systems are checked and maintained in working condition
- Alternate-warning systems identified

* The warning should be clear and target specific.
* Warning issued to response agencies to activate trigger mechanism. The statement should mention:

- Severity
- Possible impact to population in low lying areas
- Area to be inundated or area most affected due to earthquake
- Need to activate evacuate plan

* Warning statement issued to the community should be conveyed in a simple language. The statement should mention:

- The severity of flood / earthquake
- Possible impact to population in low lying areas
- Area to be inundated or area most affected due to earthquake
- Need to evacuate
- Duration of flooding and changes in flood level in river channel
- Do's and Don'ts to ensure appropriate response.

* Rumor control.
* All response agencies are alert
* Assistance of community leaders and Community based organizations should be involved in explaining the threat to the community.
* Once a warning is issued, it should be followed-up by subsequent warnings in order to keep the people informed of the latest situations.
* An authoritative body will issue no threat statement once the situations return to normal.

11. Evacuation procedure:
Earthquake cannot be predicted, hence warning for evacuation is not possible. In case of flood warning, the need to evacuate the population from low-lying areas should be decided keeping in view the lead-time before an area gets inundated. The District Collector in consultation with the DCG members would decide for evacuation on receipt of flood warning from the concerned forecasting agencies. The Collector would be the authoritative body to issue direction for evacuation. The OIC of DDCR would convey the directions to Desk Officers of concerned agencies, which are responsible to execute evacuation.

Basic consideration for evacuation:
* The DCG will define area to be evacuated
* DCG will decide the probable duration of evacuation on the basis of meteorological observations and intimation by the concerned forecasting agencies.
* The evacuating agency should identify number of people for evacuation, destination of evacuees, lead time available, welfare requirements of evacuees.
* Identify resources to meet the needs for evacuation viz. manpower, transport, supplies, equipment, communications and security of the evacuated area.
* The evacuating agency should check availability, capability and durability of the required resources.
* The evacuating agency should set priorities for evacuation in terms of areas likely to be flooded.
* The evacuating agency should decide hoe to execute evacuation viz.

- Delivery of warning
- Transport arrangement
- Control and timing of movement
- Fulfill welfare needs
- Registration of evacuees

* All agencies involved in evacuation operation will coordinate in field.
* Be in touch with the OIC to pass warnings, advice and information to the public. The OIC will convey the message through the District Information Officer / Public Relations Officer.

* Organize movement of evacuees

- Identify evacuation routes
- Traffic control
-Identify officer to control evacuation in field
- Allocation of responsibilities
- Communication facility

* Post-evacuation operations will include organize return of evacuees.

12. Report Tasks in progress & completed in DDCR
Once the DDCR is fully operational with different desk officers, the OIC will fill up the Checklist No. 2 placed at Checklist no 26 to ensure the status of tasks.

13. Debriefing
Debriefing will be carried out on the instruction of the District Collector on completion of operations of DDCR. The OIC will submit operation completion report to the DCG.

Checklist No. 1: Preparedness assessment of DDCR

S.No. ACTION TAKEN YES / NO REMARKS

1. Whether the response agencies have submitted their preparedness report?

(i) Revenue
(ii) Police
(iii) Homeguards
(iv) Health
(v) PWD
(vi) HVPN
(vii) NVDA
(viii) Irrigation
(ix) PHED
(x) DoT
(xi) Agriculture

2. Whether DDCR has followinginformation?

(a) District Map showing vulnerable areas, identified shelters and road communication.
(b) A copy of the District Emergency Management Plan.
(c) Updated resource inventory of all response agencies.
(d) Communication facilities viz. telephone, Fax, wireless set and basic facilities like mechanical typewriter, Xerox machine and generating set are in working condition.

3. Whether the support staff of DDCR has been briefed about their responsibilities?

Checklist No. 2: Task report of DDCR
S. No. Actions Taken Y/N Remark

1. Note down incident, verify :

i. Name-ii.
Severity-iii.

Off side effects-2.

Alert Desk Officers:

(i) Search, Rescue & Evacuation desk
(ii) Logistics & Welfare desk
(iii) Medical desk
(iv) Infrastructure desk

3. Maintenance of DDCR facilities:

(i) food, water and basic amenities
(ii) emergency lights, communication system

4. Report on status of response operations:

(i) Search, Rescue & Evacuation desk
(ii) Logistics & Welfare desk
(iii) Medical desk
(iv) Infrastructure desk

Designation Signature Date

Other information required:
1. List of Active NGO’s with their resources.
2. List of Voluntary Organisations and their resources.
3. List of Community Based Organisations and their resources.
4. List of Donor Agencies (National and International).

 
 
   
   
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